# Running a session

> Where the call happens, when the join button works, what counts as turning up, and the reminders you and the buyer actually receive.

Source: https://www.revquix.com/docs/mentors/running-a-session
Last verified: 2026-09-03

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Every session is held in a Google Meet room that Revquix creates. You do not paste a link, and you
cannot use your own.

## Why the room is ours

Attendance. When the room is one we mint, joining goes through our button, and Google tells us who
came through it. On a link from your own calendar or one you pasted, a participant reaches the call
without passing through anything we can see - so the record would be _clicks on a button_, not
attendance.

That record is what decides a no-show finding, and a no-show finding moves money. It has to be
evidence rather than a guess.

## The join window

1. **The button appears 10 minutes before the start.** Not earlier - an always-live button is one
   people press at the wrong time.
2. **The room closes when the session's end time passes.** There is no extra grace on the room
   itself: a 30-minute session gets a 30-minute room.
3. **Attendance is read shortly after the end**, and a join up to 15 minutes past the end still
   counts as having attended.

Those last two are different clocks and it is worth not confusing them. The room shutting is a
resource decision. The 15 minutes is an _evidence_ rule - how late an arrival still counts as showing
up.

> **Warning** - Joining after the room closes opens a new call, and it is flagged
>
> The link keeps working after teardown, but a join through it creates a fresh conference that we then
> end - and that gets logged as a security signal. If you need longer with someone, book another
> session rather than rejoining a closed one.

## Reminders, and when there are none

You and the buyer are reminded at **24 hours**, **1 hour** and **10 minutes** before the start.

Each reminder is skipped if the booking was made too close to it - specifically, if there was less
than the reminder's offset plus 30 minutes between booking and start. The margin exists so that a
"you booked" email and a "starting soon" email do not land together.

The consequence is concrete:

> **Note** - A booking made under 40 minutes ahead gets no reminders at all
>
> Only the confirmation. Both parties are relying on that one email and on the tab being open. If you
> accept very short-notice bookings, that is worth knowing about your own no-shows as much as theirs.

## After the session

The booking stays open for **24 hours** so both sides can confirm attendance or report a problem. If
neither of you does anything, it closes on its own and settles normally. Silence is treated as "it
happened", because that is overwhelmingly what silence means.

If it did not happen, say so in that window - see [when someone does not turn up](https://www.revquix.com/docs/mentors/when-someone-does-not-turn-up).

For a mock interview, the session is not the whole delivery. The report is still owed, and it has
its own deadline - [session feedback](https://www.revquix.com/docs/mentors/session-feedback).

- [When someone does not turn up](https://www.revquix.com/docs/mentors/when-someone-does-not-turn-up) - No-shows on either side, and what happens to the money.

- [Messaging your booker](https://www.revquix.com/docs/mentors/messaging-your-booker) - Reaching them before the call.